The Business AI Prompt Library

Write a cold email for a [BUSINESS TYPE] reaching out to [PROSPECT NAME] at [COMPANY]. Reference their recent [TRIGGER EVENT]. The email should be under 150 words, focus on one specific value proposition, and end with a low-friction call to action. Our offer: [OFFER].

Write a LinkedIn connection request message (under 300 characters) from a [YOUR ROLE] to a [PROSPECT ROLE] at [COMPANY TYPE]. Reference a shared interest or their recent post about [TOPIC]. Be genuine, not salesy.

Write an executive summary for a business proposal. Client: [CLIENT NAME]. Their challenge: [CHALLENGE]. Our proposed solution: [SOLUTION]. Key outcomes they can expect: [OUTCOMES]. Investment: [PRICE RANGE]. Keep it under 200 words, outcome-focused, and written from the client's perspective.

Write a concise CRM deal summary note for the following sales interaction. Prospect: [NAME, TITLE, COMPANY]. Meeting date: [DATE]. Key pain points discussed: [PAIN POINTS]. Next steps agreed: [NEXT STEPS]. Decision timeline: [TIMELINE]. Budget indication: [BUDGET]. Keep it under 150 words.

Create a detailed blog post outline for the topic: '[TOPIC]'. Target audience: [AUDIENCE]. Target keyword: [KEYWORD]. Include: a compelling headline, 5-7 H2 sections with 2-3 H3 subsections each, a key takeaway for each section, and a strong conclusion with CTA. The post should be optimized for search and provide genuine value.

Write 5 social media captions for [PLATFORM] about [TOPIC] for a [BUSINESS TYPE]. Each caption should: be platform-appropriate in length and tone, include a hook in the first line, provide value or insight, and end with a question or CTA. Include relevant hashtag suggestions for each.

Write a weekly email newsletter for a [BUSINESS TYPE] audience. Topic: [TOPIC]. Tone: [PROFESSIONAL/CONVERSATIONAL/EDUCATIONAL]. Include: a subject line, preview text, opening hook, 3 main value points with brief explanations, one actionable tip, and a closing CTA. Target length: 400-600 words.

Write 3 variations of Facebook/Instagram ad copy for [PRODUCT/SERVICE]. Target audience: [AUDIENCE]. Objective: [AWARENESS/LEADS/SALES]. Each variation should have: a scroll-stopping first line, a clear value proposition, social proof element, and a strong CTA. Keep each under 125 words.

Write a 3-email welcome sequence for new subscribers to a [BUSINESS TYPE] email list. Email 1 (Immediate): Deliver the lead magnet and set expectations. Email 2 (Day 2): Share your brand story and biggest insight. Email 3 (Day 4): Introduce your core offer with a soft CTA. Keep each email under 300 words.

Write a professional customer complaint response email for a [BUSINESS TYPE]. The customer's complaint: [COMPLAINT]. Our response should: acknowledge the issue with empathy, take responsibility without excessive apology, explain what we are doing to resolve it, offer a specific remedy, and close with a commitment to their satisfaction.

Write a response to a customer refund request for [PRODUCT/SERVICE]. Situation: [CONTEXT]. Our policy: [POLICY]. The response should be empathetic, explain the process clearly, set timeline expectations, and if denying the refund, offer an alternative solution that retains the customer.

Write 5 varied responses to positive customer reviews for a [BUSINESS TYPE]. Each response should: thank the customer by name, reference a specific detail from their review, reinforce the value they mentioned, and invite them back or encourage referrals. Keep each under 75 words. Avoid sounding templated.

Write a professional response to a negative online review for a [BUSINESS TYPE]. The review says: '[REVIEW TEXT]'. The response should: thank them for the feedback, acknowledge the issue without being defensive, apologize sincerely, offer to resolve it offline with contact information, and demonstrate commitment to improvement.

Create a structured meeting agenda for a [MEETING TYPE] with [ATTENDEES]. Meeting duration: [DURATION]. Objectives: [OBJECTIVES]. Include: time allocations for each agenda item, the decision or outcome needed from each section, pre-read materials to send in advance, and a parking lot section for off-topic items.

Summarize the following meeting notes into a structured action-item report. Raw notes: [PASTE NOTES HERE]. Output format: Meeting summary (2-3 sentences), Key decisions made (bullet list), Action items (owner, task, deadline), Open questions requiring follow-up, Next meeting date and agenda preview.

Write a Standard Operating Procedure (SOP) for the following business process: [PROCESS NAME]. Business type: [BUSINESS TYPE]. Include: purpose and scope, roles responsible, step-by-step instructions (numbered), decision points and escalation paths, quality checkpoints, and common errors to avoid. Format for easy reference by a new employee.

Write a compelling job description for a [JOB TITLE] at a [BUSINESS TYPE]. Include: a 2-sentence company overview, role summary, 5-7 key responsibilities, required qualifications, preferred qualifications, compensation range (if applicable), and a closing statement about company culture. Avoid jargon and make it appealing to top candidates.

Write a structured employee performance review template for a [ROLE] at a [BUSINESS TYPE]. Include sections for: overall performance rating, key achievements this period, areas for improvement, specific examples for each point, development goals for next period, and manager and employee signature sections. Tone: constructive and forward-looking.

Write a professional client intake email for a [PRACTICE AREA] law firm. The email should: welcome the new client, explain the intake process and what documents are needed, set timeline expectations, introduce their assigned attorney, and provide clear contact information. Tone: warm but professional.

Write a case status update email for a [PRACTICE AREA] client. Case stage: [STAGE]. Recent development: [DEVELOPMENT]. Next step: [NEXT STEP]. Timeline: [TIMELINE]. The email should be clear, avoid excessive legal jargon, reassure the client, and end with a specific next action or scheduled call.

Write 3 appointment reminder message variants for a [MEDICAL/DENTAL] practice. Include versions for: SMS (under 160 characters), email (under 100 words), and voicemail script (under 30 seconds). Each should include: practice name, appointment date/time, location, and a clear cancellation/rescheduling instruction.

Write a compassionate no-show follow-up message for a [MEDICAL/DENTAL] practice. The message should: acknowledge the missed appointment without judgment, express genuine concern for the patient's wellbeing, make it easy to reschedule, and include contact information. Write versions for SMS and email.

Write compelling menu descriptions for the following dishes at a [RESTAURANT TYPE]. Dishes: [LIST DISHES WITH KEY INGREDIENTS]. Each description should: be 25-40 words, use sensory language, highlight the key ingredients and preparation method, and make the dish sound irresistible. Avoid cliches like 'delicious' or 'amazing'.

Write 7 social media posts for a [RESTAURANT TYPE] to use across one week. Include posts for: a signature dish, behind-the-scenes kitchen content, a staff spotlight, a customer review share, a weekly special, a local community connection, and a weekend CTA. Platform: [INSTAGRAM/FACEBOOK]. Include hashtag suggestions.

Write a compelling property listing description for the following home. Property type: [TYPE]. Bedrooms/Bathrooms: [BED/BATH]. Key features: [FEATURES]. Location highlights: [LOCATION]. Price: [PRICE]. The description should: open with an emotional hook, highlight the top 3-5 features, paint a lifestyle picture, and end with a compelling reason to schedule a showing. Under 200 words.

Write an open house follow-up email for a real estate agent to send to attendees within 24 hours. Include: thank you for attending, 3 key highlights of the property they may have missed, answer to the most common question asked at the open house, next steps (offer deadline, showing availability), and a soft CTA.

Write a compelling product description for [PRODUCT NAME]. Key features: [FEATURES]. Target customer: [CUSTOMER]. Price point: [PRICE]. The description should: open with the primary benefit (not a feature), list 3-5 bullet points of key specifications, paint a picture of the customer using it, and end with a purchase-motivating statement. Under 150 words.

Write a product launch announcement email for [PRODUCT NAME] by [BRAND]. Target audience: [AUDIENCE]. Key benefits: [BENEFITS]. Launch date: [DATE]. Include: a compelling subject line, excitement-building opening, product benefits (not just features), early access or launch offer, and a clear CTA. Under 250 words.

Write a tax season preparation email for an accounting firm to send to business clients. Include: a checklist of documents needed (income statements, expense records, payroll data, asset purchases), key deadlines, what the client needs to do before their appointment, and contact information for questions. Tone: helpful and organized.

Write a plain-English narrative to accompany a monthly bookkeeping report for a [BUSINESS TYPE] client. Revenue: [AMOUNT]. Expenses: [AMOUNT]. Net income: [AMOUNT]. Notable items: [ITEMS]. The narrative should explain what the numbers mean, highlight anything requiring the client's attention, and suggest one actionable financial insight.

Write a monthly marketing report narrative for a [CHANNEL] campaign. Client: [CLIENT TYPE]. Key metrics this month: [METRICS]. Compared to last month: [CHANGE]. Key wins: [WINS]. Areas for improvement: [AREAS]. Next month's focus: [FOCUS]. Write a 200-word narrative that makes the data meaningful and positions the agency as strategic.

Write a campaign brief for a [CAMPAIGN TYPE] for a [CLIENT INDUSTRY] client. Include: campaign objective, target audience (demographics, psychographics, behaviors), key message and value proposition, channels and formats, budget allocation, timeline, KPIs and success metrics, and approval process. Format as a working document.

Write a project proposal cover letter for a [TRADE/CONTRACTOR TYPE] bidding on a [PROJECT TYPE]. Include: a brief company introduction, why you are the right choice for this specific project, your approach and timeline, your commitment to quality and communication, and a clear next step. Keep it under 300 words. Professional but personable.

Write a weekly project update email for a [CONTRACTOR TYPE] to send to a homeowner or client. Include: work completed this week, work planned for next week, any issues or decisions needed from the client, current status vs. timeline, and a photo request prompt. Keep it under 200 words and professional.

Write a new member welcome email for a [GYM/STUDIO/WELLNESS BUSINESS]. Include: a warm welcome, what to expect in their first week, key resources or contacts, a brief overview of programs available, and an invitation to book their first session or orientation. Tone: energetic, supportive, and motivating.

Write a 3-message re-engagement campaign for a [FITNESS/WELLNESS BUSINESS] targeting members who have not visited in [TIME PERIOD]. Message 1: Check-in with genuine concern. Message 2: Share a new class, program, or improvement since they last visited. Message 3: Personal invitation with a special offer. Keep each under 150 words.

Write a policy renewal reminder email for an insurance agency. Policy type: [TYPE]. Renewal date: [DATE]. Include: a clear subject line with the renewal date, a brief reminder of the coverage they have, a prompt to review if their needs have changed, easy next steps to renew or discuss changes, and agent contact information.

Write a clear, reassuring email explaining the claims process to a client who has just filed a claim with a [INSURANCE TYPE] policy. Include: what happens next and in what order, what the client needs to provide, typical timeline expectations, who their point of contact is, and what to do if they have questions. Avoid jargon.

Write a welcome email for students enrolling in a [COURSE/PROGRAM TYPE]. Include: a warm congratulations on their decision, what they will achieve by the end, what to do first (login, join community, watch intro video), what support is available, and an encouragement to introduce themselves. Tone: warm, motivating, and clear.

Generate 10 compelling cold email subject lines for a [BUSINESS TYPE] reaching out to [TARGET CUSTOMER]. The subject lines should be curiosity-driven, under 50 characters, and avoid spam trigger words. Focus on a specific pain point: [PAIN POINT].